Club Service                                                         

PP Graeme Hope, Rotary Camberwell

District Club Service Chair


Club Service has a diverse portfolio that relates to the health and vitality of clubs, the well-being, education, and engagement of Rotarians, and the effective and efficient administration of club business.

The portfolio consists of six main areas, with a Coordinator overseeing each area:

  • Planning 
  • Administration 
  • Fellowship 
  • Communication 
  • Meeting, Program
  • Recognition 

Objectives of the District Club Service Team

1.    To support the Club Service Chairs to identify Best Practice in their Rotary club and reach strong performance levels.
2.    Work with Club Service chairs to share useful models and best practice.
3.    Support District 9800 clubs as they transition to post-COVID and meeting practices.

Some activities within this Avenue of Service have become stand-alone roles in many clubs including: Bulletin, Website, Social Media, Fellowship, Sergeant, Protection, On to Conference and Program. The District team is happy to help clubs needing assistance in any of these areas.

Club Service Directors help ensure that these roles are undertaken in a cohesive and coordinated way to provide members with clear pathways to contribute meaningfully to their club. They also work closely with their Club President, Secretary and other Board members on matters such as meetings management, governance, risk management, OH&S, club culture, Working With Children and Vulnerable Adults procedures and financial health. They can offer advice, encourage innovation, organise resources and recognise the efforts of others.

Club Service should also promote the forward thinking needed to keep a club relevant through developing strategic plans and encouraging members to participate in the various learning opportunities available to them.

Well-run clubs that communicate effectively are attractive, vibrant clubs that celebrate their achievements and attract and retain members.


2024 District Conference  12-14 April, Bendigo

  • Does your Club have an “On to conference” Chair to manage arrangements?
Rotary Balwyn Centenary Grants -$1m over 5 Years
  • Is your Club aware of this generous opportunity?  Suggest reviewing the website / raise with your Board for projects being considered. 


Speakers Bank is an excellent resource that assists clubs in identifying and engaging interesting and diverse speakers to enhance their weekly meeting program.  Program Directors are encouraged to access the Speakers Bank database to find contact details of presenters who have impressed other Rotarians and their clubs. They are also encouraged to submit details of worthy speakers. The details of speakers who promote their own business or enterprise for personal gain will not be considered.

Rotary Connects - a six-step process that guides community engagement, collaboration with stakeholders and solutions development for projects (Reg Smith, Rotary Melbourne).

Club Vision - offers the opportunity for all members to be part of the planning for the club. The Club Vision Facilitation Program assists clubs to develop a shared vision and long-range plans for their future progress towards that vision. Using independent, trained Rotary facilitators, the process encourages consensus amongst members with consistency and continuity of strategic planning over a 3 year period.  The development of goals in a group setting builds camaraderie and fosters agreement toward a shared vision. Club planning is no longer left to an enthusiastic few. 

The outcome of a vision facilitation session is not decided by Rotary International or your Rotary District. It is a unique vision designed and agreed to by the club’s own members. After a four-hour vision session, members will have prioritised specific goals, reached agreement on what their club stands for, set a three-year target for membership, identified their club’s attributes, identified three objectives for each area of focus and their involvement with the Rotary Foundation. 

Chair PDG Philip Archer (Southbank), Coordinators Chris Richardson (Essendon North) and Maria Silber (Footscray)

Contact Email: