District Chair Club Service


Rowan McClean (Penny)

 Rotary Club of North Balwyn

Club Service is a diverse portfolio that relates to the effective and efficient administration of club business, the health and vitality of clubs, and the wellbeing, education and engagement of Rotarians.

Club Service is a diverse portfolio concerning the effective and efficient administration of clubs, the health and vitality of clubs, and the wellbeing, education and engagement of Rotarians.

The portfolio consists of six main areas, with a Co-ordinator overseeing each area:

  • Planning – Andrew Dalziel (Kew)
  • Administration – Sam Hardikar (North Balwyn)
  • Fellowship – Helena Wimpole (Glenferrie)
  • Communication – Rosemary Waghorne (Canterbury)
  • Program/Speakers Bank – Jill Weeks (Hawthorn) and
  • Recognition – Rowan McClean (North Balwyn)

Objectives of the District Club Service Team

1.    Identify Club Service Best Practice in Rotary clubs
2.    Develop an easy-to-use toolkit for District 9800 clubs with useful models, examples and links
3.    Help our Club Service Officers reach strong performance levels in 2020-21.

Some activities within this avenue of service have become stand-alone roles in many clubs including; Bulletin, Website, Social Media, Fellowship, Sergeant, Protection, On to Conference and Program. The District team is happy to help clubs needing assistance in any of these areas.

Club Service Directors help ensure that these roles are undertaken in a cohesive and coordinated way to provide members with clear pathways to contribute meaningfully to their club. They also work closely with their Club President, Secretary and other Board members on matters such as meetings management, governance, risk management, OH&S, club culture, Working With Children and Vulnerable Adults procedures and financial health. They can offer advice, encourage innovation, organise resources and recognise the efforts of others.

Club Service should also promote the forward thinking needed to keep a club relevant through developing strategic plans and encouraging members to participate in the various learning opportunities available to them.

Well-run clubs that communicate effectively are attractive, vibrant clubs that celebrate their achievements and attract and retain members.

Guest speakers are one of the aspects of Club Meetings most highly valued by members. The Speakers Bank is an excellent resource that assists Clubs in identifying and engaging interesting and diverse speakers to enhance their weekly meeting program.

Program Directors are encouraged to access the Speakers Bank database to find contact details of presenters who have impressed other Rotarians and their clubs. They are also encouraged to submit details of worthy speakers. The details of speakers who promote their own business or enterprise for personal gain will not be considered.

The District newsletter Networker now sits within the Club Service Communications area. The 2020/21 editor is Jeanette Leigh (North Balwyn). Club Service Directors are requested to work with their Bulletin editors to submit material showcasing club projects and achievements to the Networker editorial team.

The Planning area includes “Rotary Connects”, a six-step process that guides community engagement, collaboration with stakeholders and solutions development for projects (Reg Smith, Rotary Melbourne). It also includes the Club Vision Facilitation Program, that assists clubs develop a shared vision and long-range plan for their future progress through trained Rotary facilitators, and the outcome is a unique plan covering three years, designed and agreed to by the club’s own members.